Property inspection is the frequent monitoring of the state of the units that are made available for occupation. This process is done before tenants occupy the unit and after the occupant departs from the unit. Knowledge of the condition of the property is important because the property owner needs to know exactly what they are renting out when advertising the rental space.
Inspection is done at the beginning and at the end of a lease period. This is done to make sure the tenant occupying the space at the time maintained it in the way the owner expected them to, and did not cause any damages that would cost the property owners financially. Rules and regulations are set in place for tenants to follow, regarding what can and cannot be done to the property. Different rules apply according to properties, but examples of a few rules extend to the prohibiting of hammering walls or even painting the unit walls a different colour. These are some of the things looked at during the entry and exit inspection. Landlords often use checklists and camera’s to capture the current state of the available unit. The entry and exit inspection perform different functions and both are necessary to avoid future conflict or disputes about the condition of the unit.
- The landlord presents the unit as it is to the tenant.
- All pre-existing defects (if there are any) are recorded so as to not hold the incoming tenant accountable for damages not caused by them.
- These recorded defects are important to identify because the landlord holds the responsibility of attending to damages that affect the living conditions of the incoming occupant.
- Both tenant and landlord are present at the exit inspection, but if the tenant is not present, then the landlord may proceed with the inspection in their absence.
- The landlord inspects the property to ensure that it is in the same state it was when handed over for rental to the tenant.
New damages caused by the tenant are recorded (for repair as part of maintenance).
- The tenant is billed for the damages caused during their stay in the unit. Any recorded damage from this part of the inspection that does not appear in the entry inspection is taken from the tenant’s deposit.
- Inspection is necessary for both the landlord and the occupying tenant. When the client advertises their property, the person who is interested in occupying this space needs to see it for what it is. Inspection is a vital because this is where all the information about the unit is collected and put together for the next time the same unit is available for rent.